Women Empowerment Organization
Admin/Finance Manager
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Posted date 4th August, 2022 Last date to apply 30th September, 2022
Country Pakistan Locations Islamabad
Category Accounting/Auditing
Salary 120k-150k
Type Full Time Position 1
Experience 6 years
Status Closed

Relevant Experience:

Minimum 6 Years as a Admin/Finance Manager Supervising Finance Department and Administration.

 

Job Description:

Responsible for the Finance and Administration Department of the Organization

Maintains and updates financial procedures for the office and provides training to staff to ensure Compliance with procedures

Account for all payments and income in Quick-book accounting software. Run reports from Quickbook and provide reports based on schedule to finance staff

Finalize advance requests for on inputs from programmatic staff. Train program staff in preparing advance requests as necessary

Oversee that taxes and payroll are paid in a timely manner

Prepare annual budgets and projections for the field office, and provide periodic reports on the budget execution

Prepare and process quotations (for purchases exceeding 1,000,000), purchase orders, invoices, check requests, manual checks, and contract payments

Ensure every payment has the required back-up documentation

Processing and maintaining of encumbrances (Fee for Service Contracts, Lease Agreements, Rental Agreements, etc.); Keep and maintain an inventory of all assets and office supplies, including the coordination of periodic inventory counts

Provide guidance regarding purchasing and financial standard practices to personnel and vendors

Recommend changes to purchasing and other financial policies and practices, institutionalizing changes once approved

Alert program team of potential under-spending or over-spending based on financial reports and advance requests. Overall responsibility for ensuring programs are completed within budget lines to support the program manager

Provides financial reports as required by program staff

Check and maintain bank account(s) on a regular basis

Assists with the development of proposal budgets as necessary

Kept all finances of the office confidential

Immediately reports any suspected corruption to the CEO

Coordinates the completion of internal and external audits

Ensure Compliance of Human Resource Policy

Ensure Procurement Process Transparency


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