Job Title:               Procurement and Logistic Officer

Department:          Operation

Duration:              Open ended 

Location:               Islamabad  

Responsible To:    Manager Finance and Operations

The position holder must fulfill the following responsibilities:

Roles and responsibilities

• Coordinate for purchasing of all office equipment and supplies as approved in budgets and in accordance with established Organization’s procurement procedures and plans provided.
• Negotiate and prepare the vendor contracts, agreements, and tender packs according to the requirements of the requesting department.
• Provide support for arrangement of national and international travel, training workshop Visa, Ticket arrangement etc.
• Provide administrative, Logistic and Procurement support to Admins at Field offices.
• Ensure the operation and maintenance of all office equipment liaising with contractors and service providers to ensure efficient and cost effective serving and repairs of all equipment in the office.
• Properly maintain and update the Fixed Assets Register for all durable items.
• Maintain proper record for fleet including activities covering but not limited to registrations, insurance, servicing etc.
• Maintain proper logistic stock and maintenance of logistical equipment and materials.
• Timely response to specific requests from the program departments for logistics support for trainings, workshops, and other events.
• Implement systems and procedures relating to office management, material, warehouse, and services management in collaboration with Manager Finance and Operations.
• Occasional visits in the field to ensure qualitative logistics support
• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.
• Report all safeguarding incidents they see, hear, hear about or suspect, using our internal reporting mechanism.
• Complying with all safeguarding framework policies and practices
• Completing mandatory training courses relating to our safeguarding policy framework and comply with HR vetting procedures.