1: Introduction:

LASOONA in collaboration with Deutsche Welthungerhilfe (WHH) and European Union has been implementing five (5) years development-oriented project in selected areas of Swat and Shangla districts of KP province. The main focus of the project is to improve governance and local development processes. The project aims to contribute towards a progressive, democratic, inclusive and empowered society, whereby all development actors including communities, civil society, local government representatives and local authorities carry forward the local development agenda in a synergized and coordinated manner. Both Civil Society Organizations (CSOs) and local authorities (LAs) are recognized in the action as key players in its two pillars being ‘Agents of Change’ through building their effective linkages and enabling regular dialogue within a jointly recognized and owned space while supporting the emergence of an inclusive civil society platform and mobilization of LAs and elected bodies. Sustainable development goals are more likely to be achieved if citizens and communities are engaged by LAs through inclusive decision-making processes.

In district Swat and Shangla two Local Development Units (LDUs), which is a joint platform of local Authorities and civil society have been established where service delivery related issues are discussed. The local development Units conduct quarterly meetings in which community present service delivery related problems from charter of demands to the local Authorities for addressal.

Under the project a one-day intra provincial workshop is planned to be organized in which the LDU model will be presented as good practice and the successes will be highlighted. In the workshop LDU structure, functions and purpose will also be highlighted. The purpose of the workshop is to share LDU model for upscaling and replication it to other districts of Malakand Division particular and Khaybar Pakhtunkhwa in general.

2. Terms and conditions:

2.1 Logistics arrangements:

• Consultant will help in invitation of participants, whereas all the travel, boarding and lodging of the participants will be the responsibility of LASOONA.
• Consultant will participate in one meeting of Inclusive Civil Society Platform (ICSP) and Local Development Unit in Swat and Shangla for which traveling, boarding and lodging will be the responsibility of consultant.
• The cost of workshop participants related to (boarding, lodging, food and travel of participants) will be the responsibility of LASOONA. 

2.2: Required documents to be submitted along with proposal:

Institution/firm needs to submit the following;

1.Technical and financial proposal duly signed.

2. Profile of the consulting institute/firm.

3. CVs of the technical expert, who will facilitate the workshop and rest of the assignments.

4. Cover letter or letter of motivation, explaining relevancy and suitability of the consultant for this assignment.

5. List of similar nature assignment/s completed by the firm in the past, such as expertise and background of governance programs, evaluation/knowledge management, workshop facilitation and report writing.

  Individual Resource Persons needs to submit the following;

1. Technical and financial proposal duly signed.

2. CVs of the individual consultants

1. Cover letter or letter of motivation, explaining relevancy and suitability of the individual consultant for this assignment.

 4. List of similar nature assignment completed by the individual consultant in the past, such as expertise and background of governance programs, evaluation/knowledge management, workshop facilitation and report writing. 

2.3: Financial proposal/Quoted rates:

The total budget for this consultancy/assignment is up to PKR 300,000/- All quoted rates in financial proposal / quotation must be indicated in PKR currency, including unit rate and total amount. Quoted rates stated in currencies other than PKR will not be considered in the awarding process.  All rates must be inclusive of all government taxes, (current and imposed during the contract period) including income and sale as well as all other applicable taxes/charges (Where and when applicable). The rates shall be inclusive of all cost to be incurred on the assignment including travel logistics etc. quotation mentioning travel logistics cost and taxes separately will not be considered in the awarding process.

2.4: Duration of contract:

The selected consultant has to complete the assignment within 2 months after signing the contract the following are tentative timeframe.

Starting Date:    Jul 1, 2022

Completion Date: July 30,2022

2.5: Payment schedule; Payment will be made in two installments; first 60% of the total contractual amount on the conduction of workshop, while second installment 40 % on the submission of final report after incorporating LASOONA and WHH feedback. All applicable taxes will be deducted at the time of each payment.

2.6: Shortlisting and Selection criteria:  

1. Adequate technical capacity specified in the required capacities and qualification.
2. Agreement on all the terms conditions specially time frame of the assignment.
3. Out of 100 marks weightage of technical proposal will be [1]80% and financial proposal will be [2]20%.
4. Final selection will be subject to approval of LASOONA management based on recommendations of procurement committee
5. Approval of WHH

2.7: Procedure of consultant selection:

1. In the first stage after opening of the bids, the shortlisting of the potential consultant will be carried out.
2. In the 2nd stage the shortlisted consultant will be invited to LASOONA head Office in Swat for in person interview, where the capacities of proposed consultants/firms will be assessed by the selection panel.
3. The selection panel will assess the quality of previous experience, quality of the reports of the activities of same nature and may ask for means of verification for the assignments accomplished in the past.
4. The selection panel will check the reference of previous work carried out by the consultant/firm.
5. Based on the recommendations of procurement committee management of LASOONA and WHH award the contract to selected consultant.
6. The selected consultant has to submit and get approved the inception report before starting the assignment. 

3. How to apply:

Interested consultants/firms are invited to send their proposals (in two sealed envelopes, technical and financial separately mentioned on the top of envelopes) in sealed envelope on the following address;

Manager Operation LASOONA Organization, Address:  College Officer Colony Behind Swat Serena Hotel Saidu Sharif, Distt. Swat” Phone No. 0946-9240071,

Offers must be reached to the above address in sealed envelopes to the Head Office of LASOONA on or before the Close of Business June 20, 2022.  Envelope must be clearly marked as “Intra Provincial Workshop for replication, up-scaling and advocating of best practices in the neighboring districts”

For your further queries on this please send us email on the following email IDs:

[email protected] and keep the following in CC

[email protected]

[email protected]

Note: LASOONA has the right to accept or reject any proposal without any reason

Template for financial proposal/Quotation form

Please submit your financial proposal on below template. Quoted rates/fee must be inclusive of all applicable taxes and associated cost. Please don’t split and break the rates. Any cutting re-writing and use of removable ink or whitener on the financial proposal/quotation form is not acceptable unless dully signed by the applicant.

       1: Validity period of the quoted rates not less than 3 months: ______________________

      2: Name of consultant or firm: ________________________________________________

      3: Name of applicant: ______________________________________________________

      4: Complete postal Address: ________________________________________________

       _______________________________________________________________________

      5: Official contact numbers landline: __________________________________________

      6: Official contact number cell: _______________________________________________

      7: NTN/GSTN. ___________________________________________________________

      8: Functional Email for official correspondence: __________________________________

      9: Official stamp in case of firm: ________________________________________

     10: Signature of applicant: _____________________________________________

     11: Date proposal submission: __________________________________________

Annexure A:

Terms of Reference (TORs) for Consultants/ Consulting firms/individuals

1.       Objectives of the assignment:

To present the LDU model to relevant stakeholders and explore opportunities of replication

2.       Scope of work:

To achieve the above-mentioned purpose and objectives, following is the broader scope of work of the assignment.

• Review different documents, such as project proposal, LDU TORs, LDU quarterly meeting minutes for broader understanding of structure, purpose, functions, challenges and successes of LDU.
• Meeting with project team to finalize the action plan
• Participation in at least one ICSP and LDU quarterly meeting as observer.
• Document LDU successes and challenges from meeting minutes and prepare presentation for the workshop
• Invite relevant stakeholders and ensure their participation in the workshop.
• Facilitate the workshop
• Write final report and takeaway of the workshop.  

Following participants will be invited and their participation will be ensured by the consultant/LASOONA

3.                   Required qualification and experience:

        The consultant both firm/institution/individuals shall have demonstrated capacity and capability to

        undertake similar nature assignment. The following criteria will form the basis for selection.

  4.1 Firms/Individual consultant.

• A consulting firm/institution registered with any registration authority and the individual consultant be on the active taxpayers list of Government of Pakistan if applicable.
• The firm/individual consultant must have demonstrated expertise in project knowledge/event management and stakeholder engagement, workshop facilitation and report writing.
• Education qualification for technical experts will be Master in social sciences, or relevant, have at least 5 years’ experience of conducting similar tasks mentioned above.
• The firm/individual consultant having at least 5 years of previous experience in carrying out similar nature assignments for national and/or international agencies and has to submit a separate list of assignments completed on the following template

• For validation and verification, the consultant has to share/submit the latest reports of the completed assignments/experiences at the time of interview and may be asked by the selection panel for submission of MOVs of the past experiences, the MOVs will include contract agreements, purchase order, completion certificate/report etc. failing to submit the MOVs the proposal shall not be considered further for selection)  

1. 4.       Schedule and time line of the assignment:          

5.    Supervision and reporting:

The final shortlisted consulting firm/institution/individual will report to Project Manager LASOONA related to this assignment.

6.    Selection method:

Hiring of consulting firm or individual will be carried out in accordance with the procurement procedures method following procurement guidelines of LASOONA WHH and EU.

7.                   Ethical considerations:

The consultant firm/institution/individual may adapt/customize material from other sources developed by national/international organizations. However, the firm/institution/individual will have to ensure adherence to the standard protocols of citation/referencing by seeking permission/acknowledgement of the sources from where data info is to be adapted/customized for the proposed assignment. The onus of any liability/claim from any party regarding plagiarism or misuse of their material will be on the consultant firm/institution/individual, and LASOONA or its donor will not bear any responsibility in this regard.

All data info and material developed under this consultancy will be the property of LASOONA. The consultant firm/institution/individual or any of their representatives will not use part or whole of the material and/or any associated materials for any other assignment either for LASOONA or any other client without prior written permission from LASOONA’s authorized unit.

8.         Deliverables:

         I.            Develop and submit Presentation for the workshop

       II.            Meeting with relevant stakeholders before the workshop and share the purpose and objectives of the workshop.

     III.            Invite and ensure participation of mentioned stakeholders

    IV.            Facilitate one day workshop.

      V.         Submit final narrative report along with take away after one week of the workshop. The consultant will submit a first draft to LASOONA management for feedback. Then the consultant will submit a final draft, incorporating all feedback of LASOONA and WHH, within one week.  

Source of Funds (SOF)

European Union in partnership with Welt Hunger hilfe (WHH) has provided the financial support to LASOONA for this task.