| Posted date | 10th June, 2022 | Last date to apply | 14th June, 2022 |
| Country | Pakistan | Locations | KARACHI |
| Category | Office, Administrative | ||
| Type | Full Time | Position | 1 |
| Status | Closed | ||
JOB DESCRIPTION
Senior Office Coordinator – Mediation Centre
___________________________________________________________________________
Title: Senior Office Coordinator - Mediation Centre
Location of Work Station: Karachi
Type of Job: Contractual
Reporting to: Business Development Manager / Director Mediation Centre
Organisation background
The Legal Aid Society (LAS) is a not for profit organization with a mission to connect vulnerable and disempowered end users of justice with effective and expedient services for the delivery of justice. LAS starts by listening to the voices of the vulnerable and disempowered within the legal system and combines their needs with the values of equity, fairness and inclusion to change the way we view and tackle present day challenges facing the attainment of justice in our society. The organization adopts a two pronged approach within the larger framework of access to justice in Pakistan. The first aspect of programming is to provide direct assistance on a case by case and individualized basis through provision of legal representation; akin to plugging in gaps in the provision of legal aid. The second aspect of programming is aimed at systems level repair through the legal empowerment approach which seeks to increase knowledge of law amongst common users for effectuating more access and change within the surrounding legal ecosystem.
Details of Vacancy
LAS seeks to appoint a full-time Office Coordinator for its Mediation Centre to provide administrative assistance to run and manage and mediation centre and ensure that transcribing support is provided to the mediators. The Office Manager will responsible for drafting required documents, scheduling mediation meetings, transcribing mediations and Arbitrations, taking detailed minutes, emailing clients critical information, supervising staff, coordinating and administrating mediation services provided by the centre.
Key Responsibilities
Tasks will include the following:
- Managing mediation center staff, assigning work and evaluating staff work to meet the compliances
- Scheduling the cases and coordinating with the parties for setting the timelines
- Reviewing case files referred to mediation center to identify issues and updating Director on each case
- Maintaining a database of clients, partners, cases and other critical information
- Transcribing all meetings and taking detailed minutes (to email to senior management or clients)
- Ensuring proper documentation of cases reviewed, mediated and mediation outcomes
- Prepare, compiles, and sorts documents for the cases (including printing of critical documents)
- Verifies and logs receipt of data.
- Transcribes manual source data into the required electronic format.
- Transfers information from paper formats into computer files
- Performs high-volume data entry using word processing, spreadsheet, database, or other computer software.
- Verifies integrity of data by comparing it to source documents.
- Reviews data for errors, missing pages, or missing information and resolves any discrepancies.
- Maintains a filing system and protects confidential customer information.
- Performs regular backups to ensure data preservation.
- Maintains a satisfactory level of quality and productivity per department standards.
- Completes additional assigned tasks as required.
EEO Statement:
Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, color, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encourage to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibilty to respect and support a diverse environment.
Person Profile
This section details the knowledge, skills and experience we require for the role.
|
Education & qualifications |
Candidates must have a Master’s or Bachelor’s Degree in Social Sciences or LLB |
|
Specialist knowledge & skills |
|
|
Interpersonal & communication skills |
|
|
Relevant experience |
Minimum 3-5 years of experience in office management
|
Apply By:
Application Process
Interested candidates may send their CVs along with cover letter at [email protected] latest by 14th July, 2022.
To submit an application for this vacancy, please send your CV to [email protected] . The written sample will be used to assess the candidate’s proficiency in written English.
If you have any questions about this vacancy or the application process, please contact HR at [email protected]
For further information about LAS please visit http://www.las.org.pk.
Requirements
- Requires you to add current salary information.
- Requires you to add cover letter.
- Resume attachment is required.